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NEWNHAM PARISH COUNCIL

Minutes of the meeting held on 5th September 2016 at 7.30.p.m. in the Village Hall.

 

PRESENT:   Councillors  Mr W Nunneley (Chairman)

                                                Mr H Ferguson

Mr N Fleet

                                                Mr J Powell

                                                Mrs T Summers

                                               

                        Clerk              Mrs M Money

 

Also attending District Councillors J Amos and A Brown

 

98.16 TO RECEIVE AND APPROVE APOLOGIES FOR ABSENCE

Apologies were received and approved from Cllr A Hyde

 

99.16 DECLARATIONS OF INTEREST FOR ITEMS ON THE AGENDA

Councillors H Ferguson, N Fleet and T Summers declared an interest in Agenda Item 6 – Renewal of Lease for Allotments.

 

100.16 TO SIGN AND APPROVE THE MINUTES OF THE MEETING HELD ON 4th JULY 2016

On a proposal by Cllr T Summers it was RESOLVED that the Minutes be approved and signed.

 

101.16 PUBLIC FORUM

No members of the public were present.  At this point District Councillor J Amos introduced District Councillor Adam Brown to his first meeting. The Chairman welcomed him and looked forward to seeing him at future meetings.

 

102.16 VACANCIES FOR PARISH COUNCILLORS

The Clerk reported that she had received an email from Adam Webb indicating an interest.  Initially she would seek clarification of one year’s residency before progressing this any further.  Mr Richard Harcock was now in a position to re-join the council and he would be co-opted at the next meeting.

 

103.16 RENEWAL OF LEASE FOR ALLOTMENTS

The Lease has one year left to run and the Clerk was asked to contact the Lessor with a view to finding out whether the lease would be renewed.

 

104.16 CORRESPONDENCE

a) Clerk’s Report – The main points discussed related to:

The Romer Arms

·         Clerk to acknowledge emails from residents expressing concerns over the closure. 

·         Also to contact the Brewery to ascertain if they were any nearer finding a landlord.

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·         Arrange a Village Meeting for November.

 

Churchyard -  Following the fallen beech tree the PCC have approached the Council requesting a comprehensive inspection of the trees.  The Clerk has spoken both to the Arboriculturist and the Insurance Company.  The Arboriculturist advises that unless a very detailed inspection is carried out on every tree it is impossible to be certain that a similar occurrence will not happen again.  The cost of such an inspection would be prohibitive.  The Insurance Company advises that a tree inspection is only required every five years, the Parish Council authorise a full inspection every three years.

 

The Chairman and Clerk met with Bruce Wortley regarding repair of the church wall and this will cost no more than £1000.  It was RESOLVED that the expenditure be approved.

 

b) Email from PCC regarding condition of trees in churchyard - See above.

 

c) Permission to order Remembrance Wreath – Granted.

 

d) Review of Insurance Policy - The three year agreement with the insurers ends on 1st October.  The brokers have submitted three quotes and after discussion it was RESOLVED that the quote from Hiscox be accepted.  It was also RESOLVED that a new three year agreement be entered into, this reduced the premium from £1275 to £1211.25.

 

105.16 PLANNING

Strategic Issues – Cllr Ferguson reported that he had received an email from DDC stressing the importance of responding to all planning applications.  This is a policy already adopted by the Parish Council. 

 

Planning Applications

None received.

 

Planning Decisions

DA/2016/1028 – Listed Building Consent for demolition of existing cart shed and construction of new garage block – Church Farm, Church Street – Granted

DA/2016/1029 – Work as above - Granted

DA/2016/1030 - Listed Building Consent for conversion of stable block to habitable living space – Church Farm - Granted

DA/2016/0492 – Demolition of existing garage/greenhouses and construction of detached single garage – Granted.

106.16 HEALTH AND SAFETY INCLUDING RISK ASSESSMENTS

The Clerk reported that the insurers advised a weekly inspection of the following areas be undertaken and the findings noted on a report.

 

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a)    Burial Ground – The right hand entrance gate needs a hinge repairing.  The Chairman and Cllr J Powell will deal with this initially.

b)    Churchyard – Nothing adverse to report.

c)    Play Area – Nothing adverse to report.

 

107.16 FINANCIAL

a) To ratify payments of accounts – On a proposal by the Chairman it was RESOLVED that the following accounts be approved for payment.

 

Chq No.

Payee

Detail

Amount

VAT

Total

Stat. Power

JULY

 

 

 

 

 

 

1844

Mrs M R Money

Salary/Expenses

403.75

 

403.75

LGA 72s.112

1845

Mr P McCulloch

Handyman

202.57

 

202.57

LGA 72s.111

1846

Ben Emery

Tree Removal

2300.00

460.00

2760.00

Open Spaces

1847

Playsafety Ltd

Play Area Inspection

    66.00

  13.30

    79.80

Open Spaces

1848

EON

Electricity

  339.21

  16.96

  356.17

Highways Act

 

 

 

 

 

 

 

AUGUST

 

 

 

 

 

 

1849

Mrs M R Money

Salary/Expenses

397.15

 

397.15

LGA 72s 112

1850

Mr P McCulloch

Handyman

 

 

 

LGA 72a 111

1851

W S Gardens

Grass Cutting

1325.00

265.00

1590.00

Open Spaces

1852

NVHMC

Refurbishment Grant – Village Hall

1000.00

 

1000.00

 

1853

BDO LLP

Audit

  200.00

  40.00

  240.00

Audit Regs

1854

Aylesbury Mains

Light Repair

    69.00

  13.80

    82.80

Highways Act

1855

Came and Company

Insurance

1211.25

 

1211.25

LGA72s.111

 

b) Financial Report – The bank statements and reconciliation statement were available for inspection at the meeting.

c) Monies Received - £1.43 bank interest

d) External Audit Report – The report showed no areas of concern.

 

108.16 ITEMS FOR DISCUSSION AT NEXT MEETING

Budget.

 

109.16 DATE OF NEXT MEETING

Monday 3rd October 2016 at 7.30.p.m. in the Village Hall.

 

The meeting closed at 8.20.p.m.

   

Minutes of the meetings of 'Newnham Parish Council'

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