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NEWNHAM PARISH COUNCIL

 

Minutes of the meeting held on 8th May 2017 at 7.30.p.m. in the Village Hall.

 

ELECTION OF CHAIRMAN

On a proposal by Cllr J Powell it was unanimously agreed that Cllr W Nunneley should be re-elected as Chairman for the coming year.

 

ELECTION OF VICE CHAIRMAN

On a proposal by the Chairman it was unanimously agreed that Cllr D Messenger should be elected Vice- Chairman for the coming year.

 

PRESENT:   Councillors  Mr W Nunneley (Chairman)

                                                Mr H Ferguson

                                                Mr N Fleet

Mr R Harcock

Mr D Messenger

                                                Mr J Powell

                                                                                               

                        Clerk              Mrs M Money

 

Also attending District Councillor J Amos and County Councillor R W Brown.

 

In opening the meeting the Chairman congratulated County Councillor R W Brown on his re-election.

 

47.17 TO RECEIVE AND APPROVE APOLOGIES FOR ABSENCE

District Councillors D Smith and A Brown.

 

48.17 DECLARATIONS OF INTEREST FOR ITEMS ON THE AGENDA

No declarations made.

 

49.17 TO SIGN AND APPROVE THE MINUTES OF THE MEETING HELD 3rd

APRIL 2017

On a proposal by Cllr H Ferguson it was RESOLVED that the Minutes be approved and signed.

 

50.17 PUBLIC FORUM

No members of the public present.

 

County Cllr Brown advised that he would be continuing as a Cabinet member with responsibility for finance.  The County Councillors Empowerment Grant Funding would continue for a further year although the amount per councillor was now only £5000.  He invited the Council to put in a bid as soon as possible.

 

District Councillor J Amos presented the report which should have been available at the Annual Parish Meeting.

 

646

 

[County Councillor R W Brown left the meeting at 7.45.p.m]

 

51.17 CO-OPTION OF PARISH COUNCILLOR

On a proposal by Cllr H Ferguson it was unanimously RESOLVED that Terry Regan be co-opted onto the Council.

 

52.17 VACANCY FOR PARISH COUNCILLOR

Mr. A Cox has expressed interest in becoming a Councillor and it was agreed that he should be invited to the next meeting to observe how the council operates prior to co-option.

53.17 REVIEW OF POLICIES

a) To review Financial Regulations – No action required

b) To review Standing Orders – No action required

c) To review Asset Register and values – Asset Register amended to show Registration of The Green.

d) To review Procedural Policy including Risk Assessment Schedule – no action required

e) To review Freedom of Information Publication Scheme with Complaints Procedure and Procedure for Handling Requests for Information – no action required.

f) To review the purpose and effectiveness of Internal Audit.

It was RESOLVED that the policies be approved without amendment.

 

54.17 CORRESPONDENCE

Clerk’s Report – The Clerk gave a verbal report highlighting that;

·         work to repair the churchyard wall has been completed

·          the beech tree has been removed

·         the Romer  Arms is due to re-open at the end of the week

·         an invoice has been received from Balfour Beatty for repair of light no: 37 damaged by an unknown person

·         authorisation will be given to Aylesbury Mains to replace the street lights round the Green.

 

55.17 PLANNING

Strategic Issues - Nothing to report.

 

Application

DA/2017/0307 – Repositioning of vehicular access – Brierlow, Preston Capes Road – Application supported.

DA/2017/0359 – First floor extension over existing garage.  Demolition of existing conservatory and construction of single storey rear extension.  Construction of detach single garage – 9 Lady Close – Application supported.

647

Decisions

No decisions received.

56.17 HEALTH AND SAFETY INCLUDING RISK ASSESSMENTS

Burial Ground – Nothing to report

Churchyard – There has been no change in the movement of some slabs on graves.  The situation continues to be monitored carefully.

Play Area – Area under and around slide needs cleaning, grass growth between tiles in remainder of play area needs clearing.

 

57.17 FINANCIAL

a) To ratify payment of outstanding accounts – On a proposal by the Chairman it was RESOLVED that the following accounts be authorised for payment

 

Chq No.

Payee

Detail

Amount

VAT

Total

Stat. Power

1893

Mrs M R Money

Salary/Expenses

354.46

 

354.46

LGA 72s.112

1894

Ben Emery

Removal of lime tree

140.00

28.00

168.00

Open Spaces Act

1895

E.ON

Electricity

389.59

19.48

409.07

Highways Act

1896

W S Gardens Ltd.

Grass Mowing

640.00

128.00

768.00

Open Spaces Act

1897

Wortley Bros

Wall repair

Churchyard

4000.00

 

4000.00

Open Spaces Act

1898

NCALC

Subscription/Audit

465.33

 

465.33

LGA 72s.111

1899

HMRC

PAYE

51.00

 

51.00

Accounts & Audit Regs

1900

P McCulloch

Handyman

217.95

 

217.95

LGA 72s 111

1901

Balfour Beatty

Light Repair – Emergency

338.95

67.79

406.74

Highways Act

1902

Anglian Water

Cemetery Rates

16.33

 

16.33

Open Spaces Act

 

b) Financial Statement – The bank statements and reconciliation statement were available for inspection.

c) Monies Received - £0.29p bank interest.

d) Expenditure against Budget – Accepted as tabled.

 

58.17  ITEMS FOR DISCUSSION AT NEXT MEETING

Report on Internal Audit.

 

59.17  DATE OF NEXT MEETING

Monday 5th June 2017 at 7.30.p.m. in the Village Hall.

 

Meeting closed 8.20.p.m.

    

Minutes of the meetings of 'Newnham Parish Council'

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