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NEWNHAM PARISH COUNCIL

Minutes of the meeting held on 8th January 2018 at 7.30.p.m. in the Village Hall.

 

PRESENT:   Councillors  Mr D Messenger (Chairman)

                                                Mr H Ferguson

                                                Mr R Harcock

Mr H Jolly

                                                Mr J Powell

                                                Mr T Regan

                                                                                               

                        Clerk              Mrs M Money

 

Also attending District Councillor J Amos and

 Mr J Simpson a local resident

 

Prior to commencement of the official business the Chairman asked District Councillor J Amos if he would like to make any comments to save time if he had to move on to another meeting.  District Councillor Amos advised that the Weedon/Flore Bypass is on schedule.

 

There was lengthy discussion about the allotment land and whether there was a possibility of purchasing the land. It was believed that Whilton were purchasing there allotment land. An email from Futures addressed to the Chairman, which stated that it was not Futures policy to sell land, had not yet been seen by the District Councillor.  It was subsequently clarified that Whilton was buying from the District Council and Futures only owned the access.

 

The Chairman also asked permission to raise item 10(b) Planning Applications to Item no. 3.  This was unanimously approved.

 

[District Councillor J Amos left the meeting at 7.40.p.m]

 

01.18 APOLOGIES

None received.

 

02.18. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

Cllr H Ferguson declared an interest under Item 7 – Allotments.

 

03.18 PLANNING

Applications – DA/2017/1188 – Single Storey Extension – Wren Cottage, The Green – Mr Simpson was advised that the Council had supported his application with a condition that the materials to be used in the construction of the external surfaces of the extension should match those used in the existing building.  The Conservation Officer has requested that the hedging be restored.  On a proposal by Cllr T Regan it was RESOLVED that the Council’s response should be ratified which was unanimously approved.

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04.18 TO SIGN AND APPROVE THE MINUTES OF THE MEETING HELD ON 4th DECEMBER 2017

On a proposal by Cllr J Powell RESOLVED that the Minutes be approved and signed.

 

05.18 CORRESPONDENCE

a) Email from P Harper dated 29th December 2017 re: Parish Precept and Reserves - Noted with no comments.  A copy of the Chairman’s had been circulated prior to the meeting.

 

06.18 PUBLIC TIME

The Chairman invited Mr Simpson to make any comments he wished to raise. Mr Simpson did not have anything to say.

Cllr R Harcock asked Mr Simpson if he thought the new lights round the Green were improvement.  Mr Simpson said lighting was better than it used to be.

 

07.18 VACANCY ON PARISH COUNCIL

Mr A Cox had withdrawn interest.

 

08.18 ALLOTMENTS – RENEWAL OF LEASE – UPDATE

This matter had been discussed earlier in the meeting.  All the allotments are now taken with a short waiting list. In the absence of Cllr N Fleet the Chairman asked Cllr H Ferguson if on behalf of the Allotment Association he would request that the Lease be renewed and he asked that this should go ahead.

 

09.18 HANDYMAN

Cllr J Powell advised that a new handyman had been recruited, Jamie Ashby.  Cllr Powell confirmed that he had walked the village with him and would be supervising his work. The previous handymen had been employed on the basis of 26 hours per month, this was not felt to be adequate and a realistic estimate would be 40 hours per month.

 

10.18 FINANCIAL

a) Bank Balances at 20th December 2017 – Current Account £0.00; Business Reserve Account £38,249.10

 

b) Further consideration of the draft Budget 2018-19 including report back by Working Party on Street Lighting -  The Clerk had updated the draft Budget as requested by the Chairman and this was gone through with the main items being discussed being:

 

Play Area – As the three companies invited to quote for the work had not quoted like for like it was difficult to decide on a figure to include in the budget.  The work could be carried out on a rolling programme over three years but Cllr H Ferguson pointed out that this would mean paying three times for the fencing round the areas while the work was carried out.  Cllrs were divided on how much the play area was used.  The most urgent area for attention is the swings. 

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Discussion was also held on whether the play area should be removed completely.  The Clerk was asked to invite quotes from the three companies again a) for wet pour surfaces and b) for removal, disposal and reinstatement.  It was decided that residents needed to be made aware of the financial aspect of having a play area and ways of doing this were considered.

 

Street Lighting – Replacement would be continued on a rolling programme. Cllr Regan said he had heard nothing from Martin Parratt about suitable contractors to carry out the work.

 

c) Money received VAT reclaim £1743.05.

 

d) To approve payments of the following accounts

 

Chq No:

Payee

Details

Amount

VAT

Total

Stat Power

1946

Mrs M R Money

Salary/Expenses

392.96

 

392.96

LGA 72s 112

1947

Direct Office Consumables

Stationery

  56.37

11.27

  67.64

LGA 72s.111

 

As a new handyman had been recruited Cllr Powell presented the invoice and asked that it be paid.  Payment was approved in line with Standing Order 55 (2 & 3).

 

11.18 PLANNING

Strategic Issues – Settlements and Countryside Local Plan Part 2) – review of Chapter 11 (Parish Annex and Local Green Space Designations).  On a proposal by Cllr Ferguson it was agreed that the Play Field and the Allotments to be designated as Local Green Spaces and the Clerk was asked to deal with this.

 

Report on Parish and Town Councils meeting 14thDecember – Cllr Jolly had attended and reported on the level of building in Long Buckby.

 

Applications – See above

 

Decisions (None received)

 

12.18 HEALTH AND SAFETY INCLUDING RISK ASSESSMENTS

Burial Ground – After considerable discussion and a vote resulting in 3 for and 2 against it was agreed a new seat should be purchased. Cllr Jolly to order new one.  Cllrs Jolly and Powell to deal with removal of the old one.

 

Churchyard – Cllr Ferguson advised routine inspections will commence in February.

 

Play Area – Currently inspections are not being carried out.  It was agreed that this could be a job for the handyman. 

 

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13.18 THE HISTORIC NEWNHAM HILL CLIMB

Cllr Powell had circulated information on this at the previous meeting and had suggested that this should be marked in some way.  It was agreed that a plaque should be erected outside the burial ground as this was where the Hill Climb started.  This received unanimous approval with an expenditure limit of £500.

 

14.18 ITEMS FOR DISCUSSION AT THE NEXT MEETING

Nothing formal was raised but Cllr Ferguson said that David Cooke had complained about the state of the noticeboard at the end of West Brook and it was agreed this was a job for the handyman.

Mrs M Wood had mentioned that the gully at the back of the church is blocked.  The handyman would be asked to clear this although it is not the responsibility of the Parish Council.

15.18 DATE OF NEXT MEETING

Monday 5th February 2018 at 7.30p.m in the Village Hall.

Meeting closed 9.20.p.m.

Minutes of the meetings of 'Newnham Parish Council'

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