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The April 2018 Parish Council Meeting

 

Agenda

1. TO RECEIVE AND APPROVE APOLOGIES

2. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

3. TO APPROVE AND SIGN THE MINUTES OF THE MEETING HELD ON 12th MARCH 2018

4. CORRESPONDENCE

5. PUBLIC TIME

6. VACANCY ON PARISH COUNCIL

7. ALLOTMENTS – RENEWAL OF LEASE – UPDATE

8. FINANCIAL

9. SETTING AGENDA FOR ANNUAL PARISH MEETING

10. PLANNING

11. HEALTH AND SAFETY INCLUDING RISK ASSESSMENTS

12. THE HISTORIC NEWNHAM HILL CLIMB – UPDATE ON PLAQUE COMMEMORATING THE EVENT INCLUDING PLANNING AND HIGHWAYS IMPLICATIONS

13. ITEMS FOR DISCUSSION A THE NEXT MEETING (WHICH WILL BE THE ANNUAL MEETING OF THE PARISH COUNCIL)

14. DATE OF NEXT MEETING

 

Minutes of the meeting held on 9th April 2018 at 7.30.p.m. in the Village Hall.

 

PRESENT:   Councillors  Mr D Messenger (Chairman)

                                                Mr H Ferguson

                                                Mr R Harcock

Mr H Jolly

Mr J Powell

Mr T Regan JP

                                                                                                           

                        Clerk              Mrs M Money

 

Also attending two members of the public

 

43.18 TO RECEIVE AND APPROVE APOLOGIES

Cllr N Fleet and District Councillor J Amos

 

The Chairman requested permission to change the order of the Agenda after Item 3 (Minutes). This was unanimously approved.

 

44.18 DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

Cllr H Ferguson declared an interest in Agenda Item 7 – Allotments.

 

45.18 TO APPROVE AND SIGN THE MINUTES OF THE MEETING HELD ON 12th MARCH 2018

On a proposal by Cllr H Ferguson it was RESOLVED that the Minutes be approved and signed.

 

The Chairman said that before the meeting could proceed there needed to be an adjustment to Agenda Item 4 (c).  A planning application relating to the Romer Arms should have been shown under Agenda Item 11 (Planning). The Clerk had failed to include this on the Agenda and the response time had now passed.

 

46.18 CORRESPONDENCE

a) Clerk’s Report – Accepted as tabled.

Permission was given for the Tree Survey to be authorised.

The quote from Bruce Wortley for repair to the churchyard wall would be circulated with the May meeting papers.

b) Emails from Alan Cox dated 14.3.18 and 15.3.18 and Chairman’s reply – Noted

c) Request from the Romer Arms for benches to be placed on The Green – The Chairman declared this an invalid item as the email request had only been dated 7th April. Cllr T Regan said he had spoken to residents and they had no objection. He also pointed out that in the past this had always been done on a very ad hoc basis. 

 

477

It was decided that a proper Licence should be drawn up for all users of The Green dealing with insurance, responsibility for litter clearing and responsibility for moving benches to facilitate grass cutting. A Working Party comprising the Chairman, Cllr Ferguson and Cllr Regan was formed.

 

47.18 PUBLIC TIME

The two members of the public present complained about the amount of litter on roads leading into the village.  They had contacted DDC about this but had not received a reply and asked whether the Parish Council could do anything.  The possibility of a community litter pick was discussed and would be considered.

 

[The members of the public left the meeting at 7.53.p.m.]

 

48.18 VACANCY ON PARISH COUNCIL

On-going.

 

At this point the Chairman gave a resume of the new General Data Protection Regulation (GDPR) highlighting the amount of work involved and the financial implications for small organisations if the Regulations were not adhered to.

 

[Cllr J Powell left the meeting at 8.30.p.m]

 

49.18 ALLOTMENTS – RENEWAL OF LEASE – UPDATE

Nothing to report.

 

50.18 FINANCIAL

a) Expenditure against budget for third quarter – Noted.

 

b) Expenditure against budget for year end – This showed a surplus of £4572. 00. To be transferred to Reserves.

 

c) Bank balances as 20th March 2018 – Current Account £00.00; Reserve Account £36,294.03.

 

d) Street Lighting – The Clerk was asked to obtain a quote from Aylesbury Mains for changing the lights in Bradbury Road.

 

e) Play Area – A start date has been requested but not yet received.

 

f) To approve payment of the following accounts

On a proposal by the Chairman it was RESOLVED that the following accounts be approved for payment..

Chq No:

Payee

Details

Amount

VAT

Total

Stat Power

1957

Mrs M R Money

Salary/Expenses

437.30

 

437.30

LGA 72s 112

1958

DDC

Cemetery Rates

31.57

 

31.57

Open Spaces Act

878

g) Consideration to Section 1 of the Annual Governance and Accountability Report (AGAR)

Councillors had received a copy of Section 1 for consideration prior to the meeting. It was decided that Questions 1-3 should show a negative response.

The Disclosure List should show qualification of the handyman’s invoices for Q2 and not enough consideration of Reserves and the increase in the Precept for Q3.

A response to Q6  relating to internal audit controls was left in abeyance.

A draft Disclosure List to be considered at the next meeting.

50.18 SETTING AGENDA FOR ANNUAL PARISH MEETING

The Clerk was asked to write to those who normally contribute with a verbal or written report and if a response was not received to delete from the agenda. Cllr Regan reported that at one Annual Parish Meeting he had attended light refreshments had been provided.  This was thought to be a good idea and would be investigated

51.18 PLANNING

Strategic Issues – Cllr Ferguson reported on the Settlements and Countryside Plan Part 2 a document of 399 pages. The next stage is for the Consultation document to be published in November 2018 to be adopted in July 20119 at which time all “Saved Documents” will cease to exist.  Planning will become much easier for development.

The Chairman thanked Cllr Ferguson for his help with this legislation.

Applications

DA/2018/0155 – Demolition of rear porch and construction of single storey rear extension – The Cross, Manor Lane – No comment.

DA/2018/0184 – Removal of hedgerows land to south of Daventry -  No planning issues, no comment.

 

DA/2018/0068 – Construction of a timber frame outbuilding (retrospective) – Romer Arms – As this had been inadvertently been omitted from the agenda the deadline for response had passed..

Decisions

DA/2017/1266 – Removal of Condition 2 of planning permission DA/2002/0870 relating to use of building for agricultural purposes only – The Barn – Application approved.

52.18 HEALTH AND SAFETY INCLUDING RISK ASSESSMENTS

Burial Ground – A replacement bench is being sourced.  Nothing else to report.

Churchyard – Adverse weather conditions have made inspection difficult.

Play area – Nothing to report in light of the proposed expenditure.

879

53.18 THE HISTORIC NEWNHAM HILL CLIMB – UPDATE ON PLAQUE COMMEMORATING THE EVENT INCLUDING PLANNING AND HIGHWAYS IMPLICATIONS -  It was suggested that instead of erecting an obelisk on the roadside a plaque could be fitted to the burial ground gate post.

54.18 ITEMS FOR DISCUSSION A THE NEXT MEETING (WHICH WILL BE THE ANNUAL MEETING OF THE PARISH COUNCIL)

The Clerk was asked to circulate all policy documents prior to the meeting so that they could be properly considered. 

55.18 DATE OF NEXT MEETING

Monday 14th May 2018 at 7.30.p.m. in the Village Hall

Meeting closed 9.30.p.m.

Minutes of the meetings of 'Newnham Parish Council'

January meeting    February meeting    March meeting    April meeting    May meeting    June meeting

July meeting    September meeting    October meeting   November meeting    December meeting

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